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Interior Construction Coordinator

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Windsor Mill, MD
$43,000 - $45,000
Job Type
Direct Hire
Nov 27, 2017
Job ID
Interior Construction Coordinator - Commercial Real Estate - Baltimore County, Maryland
Exciting opportunity to be a part of a highly professional team that operates in a conservative manner. This opportunity is a administrative support role that offers possible growth and a stable working environment. The ideal candidate will possess strong administrative skills and understands the importance of detailed clerical work. Strong written and verbal communication skills are necessary. Must be proficient with Excel and Word and have strong computer skills. This job will also require occasional travel to Aberdeen Proving Grounds.
A coordinator performs administrative and office support for the Manager of Administration for Interior Construction, the Assistant Vice President of Interior Construction, and the Project Managers.  The coordinator will also provide custom service to and maintain constant contact with both new and existing tenants.
Job Duties:
 Prepare and submit permit applications and all supporting materials for the purpose of obtaining construction permits and use & occupancy certificates.  Represent the company in all matters concerning permit acquisitions including correspondences with jurisdictional regulatory agencies
Communicate directly with consulting architects and engineers to prepare necessary documents required for permit issuance.
Receive, input, and track project invoices to maintain project budgets in Excel.
Schedule and attend all tenant occupancy walk-through site meetings and track completion status with subcontractors.
Answer, coordinate, and respond to all tenant warranty calls.
Perform records management of invoices, drawings, and permits in job tracking files.
Research and organize material for staff meetings.
Enter estimates for all jobs (vacancies, new and remodel jobs) for entire department into a specialized budget tracking spreadsheet.
Create and maintain spreadsheets as needed for cost saving projects and other tracking needs.
  • General filing duties and other records management of mail, permits, invoices, drawings, and other important documents.
Job Qualifications:
  • Ability to perform detailed clerical and administrative work
  • Bachelor’s degree
  • Strong written and verbal communication skills
  • Proficient knowledge of Excel and word processing software
  • Regular attendance onsite is an essential function of the job.

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